Increase Teacher Productivity with The Method Getting Things Done (GTD)

Has smart master ever felt overwhelmed or overwhelmed by the piling up tasks? Or maybe at this time the Smart Teacher is feeling that he has a lot of tasks but has difficulty in completing them? If Smart Teachers have been or are experiencing something like the aforementioned, then it seems that now is the right time to start Increasing Teacher Productivity with the Getting Things Done Method

 What Is Getting Things Done (GTD)?

Getting Things Done is a task management system designed by David Allen. The main idea of Getting Things Done is that the more tasks, the more difficult it is to decide what tasks need to be done first. If this kind of situation is allowed to drag on, it will make it easy for The Smart Master to experience stress from thinking too much but acting a little bit.

In his book, David Allen states that the human brain is much better at processing information than storing it. This GTD method offered by David Allen provides an alternative way to ignore or discard things that are not very important to think about. Thus, Smart Teachers can focus more on setting work targets or things that are indeed right to be completed in the near future. When the Smart Teacher successfully applies the Getting Things Done method correctly, it will be very helpful in understanding what tasks need to be prioritized. Smart Teachers won’t worry too much about the jobs that might be missed.

When is the Getting Things Done Method suitable for doing?

Being productive is the hope of everyone, including Smart Teachers. Productive teachers in teaching are the dream of all teachers. The following are the signals that indicate that Smart Teachers should implement Getting things Done:

  1. Smart Teachers feel overwhelmed because of the piling up tasks.
  2. Smart Teachers often feel worried about forgetting details.
  3. Smart Teacher is going through many projects but has difficulty in completing them.
  4. Smart Teachers have never applied the Getting Things Done method before.

Teacher Productivity Stages Through Steps getting Things Done

There are five things that Smart Teachers should do in implementing Getting Things Done. the five steps are capture, Clarify, Organize, engage, and review.


Our brain is not a place to store ideas or information, but a place to come up with ideas. Therefore, if there are ideas that come to mind, immediately take notes or screenshots or photos or do whatever it takes so as not to forget. Most humans are easy to forget. If ideas are only kept in the head, then it will be very difficult to realize them. Therefore, to apply the Getting things Done method in everyday life, from now on stop to only keep ideas or thoughts in the brain alone. Pour out anything that comes to mind in the form of notes, whether physical or digital. Then arrange notes with clear and interesting visualizations. This will make it easy for Smart Teachers to understand these ideas and will also make Smart Teachers interested in re-reading them. These records will be the bank of tasks that the Smart Teacher will perform. Smart Teachers can also sort out any that isn’t really really important to think about in our heads. These less important things should be taken out of the mind to lower the potential for stress. The conclusion is that, in addition to recording whatever is thought, the notes that the Smart Master makes can be used to dispose of the “mess” that arises and fills the head.


The second stage of teacher productivity after capture is clarify. What is meant by clarify here is to clarify and convert the points in the notes that have been made into actions. In this stage the Smart Teacher can observe and analyze the notes and then do the following:

  1. If there are things that can be realized by yourself in a matter of minutes, then solve them immediately.
  2. If there is anything that can be delegated, then delegate it to the person we trust.
  3. If in the record there are ideas or information that are important to relearn, then keep them on another note containing the entire list of references in the work.
  4. If there is a thing or task that must be completed at a certain time, record the time or deadline for completing the task. then save it on a list of deadlines for those tasks.
  5. If there are things that turn out to be unimportant, then cross them out or delete them from the notes.
  6. If something is quite complicated, make a breakdown of the task and identify what steps need to be taken to complete it.

Arrange the results of the above analysis well. If necessary, provide a more specific note or description of the to-do list. The more specific the steps that need to be done, the easier the Getting Things Done method will be for us to implement.


One of the principles of productivity is in this third stage, namely organize. After taking notes and clarifying the tasks or ideas that have arisen, the next thing the Smart Teacher should do is to manage the task list or ideas appropriately. In reality, the process of clarifying and setting up or setting tasks often occurs simultaneously. However, it would be better if the Smart Teacher separated these two steps. Smart Teachers can move the clarified tasks into another note visualization, don’t forget to include the schedule and work notes of each task.


The work productivity of smart teachers will be maximized if after the stage of managing tasks continue with the engage stage. At this stage, the list of tasks that have been made is full of detailed notes related to the process of working on it. The Smart Teacher can directly follow up every point on that to-do list. Like a tangled thread that has been unraveled, at this stage the Smart Teacher can already answer the confusion about which tasks need or can be completed first. Smart Teachers can start doing the work or things that need to be done based on the priority scale. Every Smart Teacher has completed one job, immediately check what things or what next task needs to be completed. Smart Teachers can readjust the order of work we need to complete based on the situation and conditions in the field.


The final stage of Getting Thing Done is a review. Smart Teachers need to set aside time to review a list of tasks or ideas that have been compiled. Smart Master can check the list and evaluate it. This examination can help in adapting to various changes in the situation and conditions that are being experienced. Smart Teachers can also improve work focus and identify deficiencies to correct in the future. This stage of the review makes The Smart Teacher not only do the assignments, but also ensure that they have done the tasks or realized the ideas correctly. Therefore, take some time from the busyness of the Smart Teacher to conduct this review and do it regularly.

By implementing Getting Things Done, Smart Teachers can increase teaching productivity and also productivity outside of teaching. If necessary, expand the experience of Smart Teachers in applying Getting Things Done to teacher coaching programs in schools. By consistently doing this, the existing tasks can be completed effectively and efficiently.